I’ve become an efficiency junky, which apparently has a following and a crew. Yes, we are nerds. We are geeks. But, we can come up with processes and systems to evade the minutiae of the daily grind quickly and get back to pretending to be social. Whoa, have I found my people. How did I come to this?
Well, I started working in a very inefficient office and started losing my marbles, one by one. I would send an email, never get a response, but be told that I must have lost it. My inbox must be full. I had piles of paper in my office that date back decades, with no apparent purpose. I would answer the same questions over and over again all day long. And while that’s bad in its own right, I had to do it with a face that did not betray the very fact that my soul was weeping for each breath spent so uselessly. I was exhausted and agitated, constantly annoyed. And I figured, somebody had to have more info on how to get free. I could not possibly be the only person struggling with this. I gravitated toward a podcast that has actually changed my life: Asian Efficiency (The Productivity Show). Here are the top 3 things I learned from this podcast that I think can help everyone.
- Running efficient meetings. My organization like many others, believes that meetings are must. However, I personally believe they are the Devil’s brew for inefficiency and paper cuts. People talk much, say little, while others just enjoy the camaraderie of looking “the team” in the eye. I think talking to people should be reserved for genuine strategic thinking and brainstorming, otherwise I resent the entire process. So, this podcast helped me think through ways to run effective meetings, how to bow out of ones that really don’t pertain to me, and how to streamline ideas so that people know what to do after they’ve talked themselves into a frenzy in the group.
- Free your inbox. Well, I still use topical folders, despite the podcast’s insistence that the search function on most email programs is the fastest way to find emails in your inbox. But, one thing I learned that I use every day is setting frequently used template messages as “signatures,” so with just the click of a button I have 90% of my email messages self populate! I can make a few individual tweaks. Change she to he, insert a name, and I can be free to do something that really requires my undivided attention.
- The ultimate to do list should capture everything you need to do, but it should be apparent when and where things need to be done. First, capturing everything comes from “Getting Things Done” and its teaching that people shouldn’t rely on their memory to capture what they need to do. Even when one has a great sense of memory, the brain isn’t smart enough to trigger you at a time when that thing can actually be done. It triggers all the time. Combining David Allen’s philosophies and tactics, by adapting a Mattieologie’s Slay your Day planner, I created 2 systems – one at work and one at home to capture all of my to dos in a transparent and trackable way. No longer do I wake up in the middle of the night to send off an email, so that I don’t forget tomorrow. Now, I just take a half hour each day to write it all down and an hour or two a day getting it all done. The rest of my life is mine.
True story, I still work long days, but they are smart days, not hard days. It’s made all the difference in managing my sanity and my workload. And, while I still don’t know what work/life balance actually means, I feel like I have more time for life and spend less time toiling over work. I’m not sure if geeking out can help your quality of life, but it’s helped mine immensely… check out the podcast and see for yourself. #trypod